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Out-of-the-Box Workflow Solutions

FrankieOne offers a suite of standard KYB workflows that address the most common business onboarding and compliance monitoring needs. These pre-configured workflows allow for rapid integration, enabling you to implement a best-practice business verification process without the need for custom configuration. To run one, simply reference its Workflow Name when executing a workflow via the API.

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Choosing Your Workflow Type

Our KYB workflows are categorized by the depth of the ownership picture you need:
  • Profile Workflows: Retrieve the organization’s registration details and direct ownership (immediate shareholders and officers), then run compliance checks. Suited to lower-risk onboarding where a single level of ownership is sufficient.
  • Ownership Workflows: Retrieve the complete ownership tree, including nested entities, and derive Ultimate Beneficial Owners (UBOs). Required where you need to identify and verify the individuals who ultimately control the business.
Each type is available in a standard variant and a Force-Refresh variant. Standard variants reuse recently fetched provider data within a configurable ageing window; Force-Refresh variants always retrieve the latest data directly from providers.

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Onboarding Workflows

These workflows are executed against an organization to fetch its data and run compliance checks.

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Profile Workflows

Retrieves the organization’s registration details, addresses, trading names and status, along with direct shareholders and officers. Runs AML screening and risk assessment.
  • Workflow Name: GLB-Organization-Profile
  • Use Case: Standard business onboarding where direct ownership is sufficient.
  • Core Checks: Registration Lookup, Data Enrichment, AML (Sanctions & Watchlist) Screening, Associated Entities Risk.
  • Primary Data Sources: Business registry and data providers appropriate to the organization’s jurisdiction, covering Australia, the US and international markets, plus an AML screening provider.
  • Outputs: A downloadable PDF Profile Report.
  • Possible Outcomes: COMPLETE, IN_PROGRESS, REVIEW, FAIL.
  • Data Freshness: Reuses recently fetched provider data within a configurable ageing window.
Identical to Organization Profile, but always fetches the latest data directly from providers rather than reusing recently fetched data.
  • Workflow Name: GLB-Organization-Profile-Force-Refresh
  • Use Case: Re-verification where up-to-date information is critical — for example after a known change to the business, or where previously retrieved data may be stale or incomplete.
  • Core Checks: Registration Lookup, Data Enrichment, AML (Sanctions & Watchlist) Screening, Associated Entities Risk.
  • Primary Data Sources: Business registry and data providers appropriate to the organization’s jurisdiction, covering Australia, the US and international markets, plus an AML screening provider.
  • Outputs: A downloadable PDF Profile Report.
  • Possible Outcomes: COMPLETE, IN_PROGRESS, REVIEW, FAIL.
  • Data Freshness: Always retrieves fresh data from providers.

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Ownership Workflows

Retrieves the full ownership structure of an organization, including the complete shareholder and officer tree with nested entities. Derives UBOs and identifies blocking entities based on your configured ownership policy (for example, a 25% threshold).
  • Workflow Name: GLB-Organization-Ownership
  • Use Case: Onboarding where you must identify and verify the individuals who ultimately own or control the business.
  • Core Checks: Registration Lookup, Full Ownership Tree Retrieval, Ownership Insights (UBO Derivation), AML (Sanctions & Watchlist) Screening, Associated Entities Risk.
  • Primary Data Sources: Business registry and data providers appropriate to the organization’s jurisdiction, covering Australia, the US and international markets, plus an AML screening provider.
  • Outputs: A downloadable PDF Ownership Report, including a UBO tree diagram.
  • Possible Outcomes: COMPLETE, IN_PROGRESS, REVIEW, FAIL.
  • Data Freshness: Reuses recently fetched provider data within a configurable ageing window.
Identical to Organization Ownership, but always fetches the latest ownership data directly from providers.
  • Workflow Name: GLB-Organization-Ownership-Force-Refresh
  • Use Case: When the ownership structure may have recently changed (new shareholders, resignations), after a regulatory event requiring fresh verification, or when a previous ownership fetch returned incomplete data.
  • Core Checks: Registration Lookup, Full Ownership Tree Retrieval, Ownership Insights (UBO Derivation), AML (Sanctions & Watchlist) Screening, Associated Entities Risk.
  • Primary Data Sources: Business registry and data providers appropriate to the organization’s jurisdiction, covering Australia, the US and international markets, plus an AML screening provider.
  • Outputs: A downloadable PDF Ownership Report, including a UBO tree diagram.
  • Possible Outcomes: COMPLETE, IN_PROGRESS, REVIEW, FAIL.
  • Data Freshness: Always retrieves fresh data from providers.
AML screening defaults to sanctions and watchlist checks. By default, the AML step in these workflows screens the focus organization against sanctions and watchlists only.Adverse media is not included by default. If you require adverse media screening, it must be configured — contact your account manager to have it enabled for your account.
These workflows also manage ongoing AML monitoring for you: monitoring is enabled automatically when the AML check finds no issues, and disabled when it returns a failure. No manual intervention is required.

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Understanding Your Workflow Result

Onboarding workflows return one of four outcomes:
When AML screening returns a potential or confirmed match, the workflow goes straight to REVIEW or FAIL and skips the associated entities risk check. The AML outcome takes priority.
For a full walkthrough of reading a workflow result, see Interpreting workflow results.

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Workflow Comparison

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Data Freshness and Provider Calls

Understanding when a workflow calls an external provider helps you manage cost.
  • Standard workflows reuse previously retrieved provider data when it falls within the configurable ageing window. No new provider call is made, and no charge is incurred for that step. This is the cost-efficient default.
  • Force-Refresh workflows always make a fresh provider call, regardless of what data is already held. A charge is incurred for each provider step on every run.

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Next Steps